HR / Employee Records Scanning Services
Getting valued HR records and employee document scanning has never been easier.
Get a free consultation
Getting valued HR records and employee document scanning has never been easier.
Get a free consultation
Your HR teams will gain tremendous efficiency thanks to digitalized employee records. Here are some of the main benefits to having employees' records digitized:
John Herb
Vice President of Human Resources
Laurie Williams
Senior Human Resources Director
Susan Strosaker
Regional Human Resources Director
As the largest HIPAA-compliant scanning service provider in the US, ARC will handle your sensitive information in one of our HIPAA compliant facilities, so your records are protected and processed following the strictest requirements. Our scanning experts will transform your sensitive information in digital records so you can improve HR document management.
Paper documents age terribly, on the other hand digital documents don’t have that problem. Collaboration is easy and fast as team members have access to the information based on their authorization levels. For example, HIPAA compliancy rules limit who can access specific information, digitization ensures the confidential information is kept separate.
For compliance issues, certain documents can only be kept for a set amount of time. Scanning helps us keep in compliance by setting reminders for the team to dispose of the files no longer
needed.
Overall security and protection of confidential information is also maintained. In addition, the records are protected against floods, fires, other natural disasters. Digitization makes all this so much simpler.
Scanning has never been easier, get in touch and we will be happy to assess your document scanning project.
It's easy to get a free quote:
Fill out a form Call us at (833)272-8880 Use our live chat now
Here are the steps of our general process for document scanning:
Your documents and information are safe with us. Our team of document conversion experts keeps a highly secure chain of custody as seen in the workflow below meeting the most stringent requirements. Our facilities and processes are HIPAA compliant.
Barcode all boxes
and documents
Inventory and secure
seal documents at
customers sites
Secure transport
of documents to
HIPAA center
Inventory & confirm sealed boxes at
HIPAA center
Secured and
surveilled storage
Prepare documents in
secure environment
Scan documents, data
encrypted at rest
Document indexing and
data normalization
Document
quality review
Image processing
and OCR
Image and data migration,
encrypted at all times
Document
re-assembly
Secure transport of
documents, return to
customer
Document destruction
at HIPAA center
We have 6 document scanning super centers certified for security, availability, processing integrity, confidentiality, and privacy thanks to our System and Organization Controls (SOC) certifications.
In conclusion, your data will be safe and secure with us. We can handle your most sensitive documents
U.S. Department of Health and Human Services (HHS) penalties can be enforced against entities found to be non-compliant resulting in hefty fines, potential legal action and poor publicity for your organization.
Having access to documents that contain PHI and PII means your organization must follow strict procedures to protect that information. Leverage ARC's HIPAA compliant service centers and cloud platform to meet these requirements.
Maintaining data privacy is a HIPAA requirement. Secure your documents that contain PHI and PII with the appropriate administrative, physical and technical safeguards that ensure confidentiality, maintain the integrity of your sensitive data, and prevent loss or breach.
With 140 scanning centers in the US and Canada, we are where you are.
Thanks to our extensive document scanning team, we can meet your most urgent request
Our document scanning services can accommodate scanning projects of any volumes or complexity levels. We can scan almost any type of documents
Director of Human Resources Columbus Metropolitan Library
Vice President HR
ARC
We simplify document scanning. You box it and we do the scanning. Only $219 per box (CAD $275/box). With 140 scanning centers to serve you, we will digitize your documents in no time.
By scanning all your business documents, you will gain complete access to your paper information in an organized easy to find digital format, while enabling quick search capabilities. We will assist you with document retention, eliminating all paper files, and go-forward scanning plans. Your team will realize tremendous productivity gains by collaborating faster and more efficiently.
Convert all your oversized documents to digital content for easier access and better collaboration. Any business and industry can benefit from digitally converting their large format documents. This digital conversion will improve your teams’ productivity and will speed up transitioning to a paperless office.
Improve patient record management and security level thanks to electronic medical records or EMR. By scanning and digitizing all your paper documents including medical records, facilities documentation as well as billing and accounts receivable paperworks will make your healthcare organization more efficient and secure. We meet HIPAA requirements and can handle PHI/PII records.
Scan and digitize large format documents such as maps, drawings, and blueprints to gain major benefits such as improved accessibility and enhanced security. You are always looking or working from the latest set easily shareable. And storing is no longer an issue, and you can save valuable physical space.
HR records scanning helps businesses in streamlining document management, enhancing data security, enabling easy retrieval, and sharing of data.
At ARC , we prioritize data security and use industry specific encryption protocol to ensure the confidentiality of sensitive HR records.
Our HR record scanning service can convert all types of documents including performance reviews, employee files, payroll documents, training records, paperwork and so on.
HR records contain some extremely sensitive information that must be safeguarded. At ARC, we scan and digitize your sensitive HR records in one of our HIPAA compliant scanning centers to ensure that your records are processed and remain protected following the strictest security protocols.
Yes, as per HIPAA protocol, once the HR records are securely scanned and digitized, the hardcopies should be destroyed or shredded in a proper way so that the data become unreadable and irretrievable. Secure destruction of documents is highly important to prevent unauthorized access to sensitive information in order to stay HIPAA compliant.
We, at ARC, always aim to offer fast services to our customers. The duration of the scanning process depends on the complexity and volume of HR records. We strive to complete as fast as possible, ensuring highest accuracy and precise clarity.
Once your HR records are digitized, you can easily access your documents from anywhere via a secure online document management system.
We utilize advanced OCR technology that converts HR records into digitized format, making it easier to find specific data within seconds.
After the scanning process is done, we assemble the files and send them back to our clients. We offer shredding service as well at our customers’ request.
ARC Document Solutions has its printing centers in more than 140+ locations in North America, allowing us to provide doorstep delivery service irrespective of location.
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